Rather than posting individual documents to Virtual Campus, or emailing them to students, you are encouraged to use the Library's Course Reserve Service. If you need to share content from the Library's electronic collection, use links instead because:
- This is always the safer route to prevent violation of copyright as it does not reproduce content.
- It allows the Library to track usage of subscription-based resources, which is one of the elements considered as part of its renewal decisions.
Linking to electronic books
- Step 1: Access an electronic book in the Library Catalogue.
- Step 2: Under "Send to," click on "Permalink" to obtain the permalink URL.
- Step 3: Copy the "Permalink" URL. This provides a permanent link to the record in the Library Catalogue, from which users may connect to the full-text e-book.
Note: Due to licensing limitations, vendors may restrict the number of concurrent users of an e-book at a given time. If the number of concurrent users is limited, it will be indicated once connected to the e-book's platform.
Linking to journal articles
- Step 1: Find the full-text article in electronic format.
- Step 2: Identify a persistent link that you can use. See Choosing a Persistent Link below.
- Step 3: Paste, email or embed your link.
Why not just copy the URL in the address bar of your browser? Often that URL is not a persistent link; it is a dynamically generated URL specific to your search session.
Tip: Want to know if a link in the address bar is persistent? Copy it from your current browser (ex. Firefox) and paste it into a different browser (ex. Chrome). If the link does not work, it is not a persistent link.
Remember off-campus access!
If you are linking to articles available through the Library’s online subscriptions, make sure users have off-campus access by including the proxy prefix (https://login.proxy.bib.uottawa.ca/login?url=) at the beginning of the URL.
Adding the link in Virtual Campus?
If you are adding a link in Virtual Campus, follow these steps:
- When adding a link using the “Upload / Create” –> “Create a Link” function, make sure to check “Open as External Resource.”
- If creating a link in a block of text using the “Insert QuickLink” function, apply this workaround (method 3).
Choosing a persistent link
DOI is a widely adopted standard meant to give persistent access to online items independently of the platform on which they are found, and regardless of future location or ownership changes.
(1) Finding a digital object identifier (DOI)
DOIs are most commonly found in scientific literature mostly after the early 2000s.
Locate the DOI in the article information.
Ex. DOI: 10.1111/j.1365-2125.2010.03797.x
- This is not a functional URL. To turn it into a URL, add the DOI prefix (https://doi.org/). Note that some platforms already provide that prefix. Ex. https://doi.org/10.1111/j.1365-2125.2010.03797.x
DOIs can also be found under "Details" in the Library Catalogue.
(2) Finding persistent links in databases
Many, though not all, databases offer a stable way to link back to a specific article. Unfortunately, there is little or no consistency between how one vendor presents a persistent link from another vendor.
- Identify the persistent link. A label such as "Permanent link to this record", "Stable URL", "Durable link", or "Linking options for this record" would likely refer to a persistent link.
- Copy the persistent link.
Creating links to other types of electronic resources available through the Library
To link to other types of electronic resources, such as videos, sound recordings or datasets, made available through Library subscription, follow the instructions above on how to identify a persistent link and make it accessible off-campus.
If you have any difficulty with the above instructions, please contact the Copyright Office.